Club Council

IMPORTANT: At this time, the Club Council Funding Application has closed for the 2025-2026 Academic Year. We had over 100 applications in the Fall 2025 semester alone and have allocated all funding.

If you're unsure about the funding applicaiton process, please email Club Council ([email protected]) to schedule a 15min meeting to meet with a Club Council Representative. During that meeting they will cover funding policies, required information for the funding application via Engage, and the funding timeline.

1.  Submit Funding Application via Engage. 
   • Once your application is submited, the Club Council pulls the information from your application and it's moved forward for approval or denial. Club Council meets weekly so you should hear back within a week of submitting the application! Club Council has the right to postpone their decision, in order to ask addtional questions or gather more information. Again, once they have all of the information they will vote to approve/deny the funding request.
2.  If you are approved.
   • Club Council will send an approval email to the club leader that submitted the funding application
     • once you recieve that approval email then you can spend personal funds (for the amount/event approved) and reimburse yourselves when the check arrives in Club Hub. However, if you spend over the approved amount, you will not recieve additional funding from Club Council. We strongly encourage you to hold off on spending money until your check has arrived and you deposit it into your club's bank account. If you have any questions, please contact Jesse Vinson ([email protected]),  Associate Director of Campus Activities and Club Council's advisor. 
   • If you Funding Application is approved, Club Council will submit your application information to Campus Activities' Business Manager and Controller's Office. This process can take up to 40 business days (longer if there are State Holidays in that timeframe) so please apply for funding ASAP and don't expect a quick turn around for a check to be in your hands. Once the information is with the Controller's Office, Campus Activities staff nor Club Council has access to their timeline, that's why we provide a window of 40 business days. 
   • Once the Controller's Office has the information, they will process and cut a check to then mail to Club Hub, Club Council's office.
   • When the check arrives in Club Hub, Club Hub's Involvement Assitant will email the club President, Vice President, and Treasuerer based on the club's roster in Engage. Therefore, it's important that your club's roster is always up to date in Engage, otherwise, you will not recieve your check in a timely manner.
   • Once your club leaders pick up the check then you may begin spending the approved funds.
3. If you are denied. 
   • Club Council has the authority to deny any funding application. The Funding Committee will deny the application in Engage and contact the person who submitted the application to notify them of the decision and provide a reason why it was denied. 

• Funding request/applciation must be approved by Club Council BEFORE you begin spending funds.
  • You will recieve an email from Club Council if your funding application is approved.
  • You will NOT be reimbursed if you spend money prior to Club Council's approval email. 
• Current and active EIN registered with the IRS
  • The funding applicaiton can not be sent to the Business Manager or Controller's Office without an active club EIN. 
  • In the funding application, you have to submit a New Vendor Packet and W9 (information can be found in your EIN confirmation document from the IRS.  if the information does not match (down to the letter, capatilization, and space) then it can not be submitted until it's 100% correct or a new EIN is created. 
    • Disclaimer: Club Council, Club Hub, Campus Activities, the Business Manager, nor Controller's Office can alter or edit any information on New Vendor Packet and W9 paperwork. Nor can they create an EIN with the IRS on behalf of clubs/organizaitons. These actions must be done by students in the organization. 
  • If your organization doesn't have an EIN registered with the IRS,  please contact Jesse Vinson ([email protected]), Associate Director of Campus Activities and Club Council's advisor. Jesse will provide steps to obtain an EIN - there's also an option to set up a meeting to talk more in depth.
• Current and active off-campus bank account. 
  • The funding applicaiton can not be sent to the Business Manager or Controller's Office without an active off-campus bank account.
    • Disclaimer: Club Council, Club Hub, Campus Activities, the Business Manager, nor Controller's Office can alter or edit any information for a bank account. Nor can they suggest or create a bank account on behalf of the organizaitons. These actions must be done by students in the organization. 
  • Check's are made payable to your organization and delievered to Club Hub.  Checks are NOT written to individual students - only organizations.  Therefore, your organization must have an off-campus bank account to deposit the check. 
    • Note:  Once the check has been cut from the University, it will be delivered to Club Hub (PSU 219).  It is the Club Representative's responsibility to pick up the check and double check the amount. 

Questions?  Contact Club Council at [email protected]