Club Funding Overview
The purpose of Club Funding is to assist Appalachian State University’s student organizations to sponsor programs and events beneficial to the entire student body and to support the educational travel of club members. Club Council has approximately $70,000 to grant to student organizations. If you submit the funding application and agree to adhear to policies, Club Council will allocate a flat $1,000 to the club per academic year. It's a one time only allocation for the amount of $1,000. Do not refund remaining money and do not submit receipts or justification, just follow the steps outlined below.
Reminder: Department Affilated organizations, (UREC) Club Sports teams, FSL Councils are not allowed to apply for Club Council funding. (FSL organizations ARE allowed to apply for funding).
We're pleased to share, Club Council has streamlined the club funding application process! Check out steps below:
- Obtain a current EIN (Employer Identification Number) through the IRS website. If you don't have an EIN or unsure about the status of your club's EIN, please contact Jesse Vinson at [email protected].
- Once you have the EIN confirmation then you can email Jesse Vinson for a letter of recommendation to take to the bank and open an account.
- After you have your club's EIN and bank account THEN you can apply for club funding through Engage.
- Login to Engage, on the homepage in the search bar type "funding", you'll find at the very bottom of the drop window "Fall 2025 Club Funding Application".
- In the "Fall 2025 Club Funding Application", you'll fill out your contact & club information then review funding policies, your application is then reviewed by Club Council. Reviewal period takes up to 2 weeks, if you are approved, Club Council will send an email asking for the club to submit New Vendor Packet (NVP) Information. The NVP will ask for the information on the EIN document that you recieved from the IRS (i.e. name, EIN, address) so make sure you have that document avaliable when filling out the NVP.
- After Club Council approves your funding applicaiton, and you've completed and submitted the NVP back to Club Council then your information gets passed to our Business Manager THEN to the Controller's Office to cut and mail a check to Club Hub. *NOTE: this process can take up to a month so apply early and plan accordingly*
- Once your check arrives in Club Hub, Club Hub will email the President, Vice President, and Treasurer that is listed on the club's roster in Engage; make sure your roster and positions are updated. Whoever picks up the check has to be listed on the club's Engage roster and sign out the check from Club Hub.
- After the check is signed for and picked up, it is the club's responsibility to manage money appropriately and adhear to policies.
- NOTE: you do not need to return money, checks, budgets, or justification. Enjoy and invest in your club!
If you have any questions, please contact Club Council at [email protected].