Club Council

How to Request an Employee Identification Number (EIN) from the IRS

Purpose: Registered student organizations that want to apply for Club Council funding must have an EIN registered with the IRS and an open off-campus bank account. If your organization does not have an EIN then you will need to obtain one - you'll also need one to open a bank account.  Follow the instructions below to complete an application form located on the IRS website.

1. Complete form SS-4 located on the IRS website: https://sa1.www4.irs.gov/modiein/individual/index.jsp
   1. Page 1 Requires Designating Type of Entity
      • Choose Option: “View Additional Types”
2. Select one of the following based on your club type:
   • “Community or Volunteer Group”
   • “Social or Savings Club“
   • "Sports Teams (Community)”
3. Provide a mailing address
   • This needs to be a permanent address. Do not use a student address. We suggest using Club Hub's address, because all club mail and checks are deleivered to Club Hub. Address is:
     Full name of the club (no acronyms or abbreviations, or personal names)
     ASU Box 32200
     Boone, NC 28608
   • Or you may discuss it with the advisor and use their departmental address.
4. Type of Business
   • Select “Other”
     • Select “Organization” and provide a description.
5. Select to have your EIN either delivered electronically or through the mail

*If your EIN submission is denied, that most likely means there is an entity registered under that name so you'll need to try another name*

Note:

• Some banks require an official document from the university stating that the student organization is officially registered and recognized by AppState. If this is the case, contact Jesse Vinson ([email protected]) in the Campus Activities Office (828) 262-6252- Plemmons Student Union, room 244,  to receive a letter of university recognition that can be taken to the bank. 
• Then you can go to the bank of your choice with your EIN and the letter from Appalachian along with two co-signers and they will allow you to open a bank account for your club.
• Some banks charge for business account maintenance so do some research to find a bank that would best suit your organization. Be sure to ask about monthly fees and minimum balance requirements.
• Don't forget to tranfer the EIN to a current student if the treasuerer/president/VP/ etc leaves. 

**IMPORTANT: TRANSFER THE ORGANIZATION'S EIN DURING OFFICER TRANSITION. COMPLETE FORM 8822-B WITH THE IRS TO TRANSFER THE EIN**

If you don't transfer the EIN to the next officer then you might not be able to apply for funding or access your bank account or funds in said accounts.